Exam Office

Aim:  To spell out explicit procedures for the smooth functioning and transparency of all examinations being conducted by the National University of Modern Languages inclusive of all Regional Campuses and Affiliated Colleges.

Objectives: The main objectives are as follows:-

          a.       To make it vivid and comprehensible for all individuals concerned.

            b.       To eliminate ambiguities.

c.       To define clearly the terms associated with conduct of examinations and assessment of students.

d.       To identify clearly the duties of different persons concerned with examinations

e.       To ensure a uniform pattern for developing question papers.

f.        To identify student obligations.

g.       To devise appropriate mechanism for rooms, provision of furniture and layout of seating plan.

h.       To lay down procedures for dispatch of question papers and submission of answer scripts.

i.        To standardize and streamline the marking of answer scripts and evaluation of students.

j.        To ensure secrecy of question papers, answer scripts and award lists.

k.       To define SOPs regarding result announcement, student queries regarding result and rechecking of papers.


Bashir Ahmad

Transparent system of examinations ensures quality education in educational institutions. The exam branch in collaboration with the Faculties/Deptts contributes to manage the examination procedures adhering to the rules and regulations to extend its cooperation to the university students for timely issuance of documents of their achievements.

Grading Criteria

5.1.1. Degree Requirements 

The National University of Modern Languages (NUML) awards undergraduate and its equivalent degrees to the students who fulfill following conditions:

a.            The student must have fulfilled one of the following credit hours requirements:

i.             Completed minimum 130 credit hours for each program of Bachelor’s Degree  (4 years program)


ii.            Completed minimum 64 credit hours for Master’s Degree (2 years program).


iii.           Completed minimum 33 credit hours for MEd or BEd (1 year program). 

b.            He/she must have obtained a minimum CGPA of 2.00 at the completion of the program.

c.            One credit for any program at any level means 50 minutes of lecture in class room in a week. For lab / practical, one credit hour equals to 100-150 minutes of contact time per week throughout the semester. Contact time in all cases means time spent by teacher in guiding / teaching / lecturing students in class.

d.             The credit hours are denoted by two digits within brackets with a hyphen in between. The first digit represents the theory part while the second (right side) digit represents the practical i.e.  3(3-0) means three credit hours of theory, while 4(3-1) means a total of four credit hours, of which three are of theory while one credit hour is for laboratory work.

5.1.3.     Semester Duration

1.       The duration of a regular semester will be 16-18 weeks

2.       A special intensive summer semester can be offered which shall not be less than 8 weeks duration.

3.       In case the summer semester is offered, it must cover the same course contents as in a regular semester.

4.       Only one summer semester can be offered in one calendar year.



At the beginning of the semester, a student shall register in the course(s) being offered by the department on prescribed registration cards.


(1)     A student shall normally be required to register for courses of 18 credits in a semester. However, the Head of the Department may allow a student to register courses of minimum 03 to maximum 21 credit courses in a semester as a special case.

(2)     A student may in the final semester register for less than 12 credit courses, where applicable, to complete the credit requirement of the degree. However, in the summer semester a student will register in one course and only if there is no clash in the time table, he can opt for two courses. In any case, a student will not be allowed to pick more than two courses in a particular summer semester.

(3)     In the second semester or in any of the subsequent semesters a student shall repeat those courses in which he failed. In case a student piles up more than four failed courses, he will be relegated immediately.

b.       The Head of Department shall forward within 21 days from the date of               commencement of the semester all the registration cards to the Examination Branch.

c.       A student may drop or change course(s)/discipline  within 21 days from the date of commencement of a semester on the recommendation of the Head of Department concerned.


(1)     No registration or change of course(s) shall be allowed after 21 days from the date of commencement of the semester.

(2)     No drop of course(s) shall be allowed after 21 days from the date of commencement of the    semester.

e.       A  student  who  is  registered  in two  or  more  degree  programs  concurrently in NUML will immediately be ceased from the program(s)


5.3.    Grading & Evaluation

The performance of students is evaluated through a system of continuous testing spread over the entire period of studies. In addition to the final examination given at the end of each semester, students are tested through mid-term examinations and internal evaluation consisting of a series of short quizzes, class discussions, written assignments, presentations, and class projects etc., all of which contribute to the final grade.

5.3.1   Course Evaluation Breakdown

  The breakdown of a course is as follows:


Mode of Evaluation


Internal Evaluation


Mid Semester Examination


End Semester Examination

However, this breakdown can be modified by the Head of Department and will be         communicated to the Examination Branch at the time of course registration.


5.3.2 Grading Ranges

To rate students' academic performance, the following grades are applied at corresponding percentage marks. Grade Points are also indicated:




Grade Points


90% and above



























49% or below



5.3.3 GPA Calculation

The Grade Point Average (GPA) is calculated as follows:

                           GPA    =    (Course Credit Hours x Grade Points Earned)

                                                             Total Semester Credit Hours


                                       CGPA =      (Course Credit Hours x Grade Points Earned)

                                                Total Credit Hours Taken in all Semesters


Only two types of GPA will be used; Semester GPA (SGPA) and Cumulative GPA (CGPA). SGPA is the weighted average of grade points earned in one particular semester where as CGPA is the weighted average of grade points in two or more semesters. For the repeated courses, only the most recent grades are calculated even if they are lower than previous one(s) (in case of improvement).

The change in status of student will take effect from the date of announcement of result of repeated / improved course

 5.3.4  Grading Systems:

Absolute Grading as per recommendations of HEC will be implemented for all programs at all levels.

5.4.    Academic Deficiencies 

A student who obtains one or more of the following grades in a semester final result is considered academically deficient::

a)    Failure in  a repeat course

b)   SGPA less than 2.00

c)    CGPA less than 2.00

d)   Attendance less than 70% (75% for BETE) in a course.

       5.4.1.   Disposal of Academic Deficient Students 

      1.      Academic deficient students are categorized as follows:

a)    Placed on 1st probation.

b)   Placed on 2nd probation.

c)    Relegated to next junior class

d)   Ceased from university

1.            The deficiency status and corresponding policy implementation orders will be issued by Examination branch and copies will be sent to the concerned departments/ Academics Branch for intimation to the students or their Parent/Guardian.

5.4.2. Probation

1.       A student is said to be on probation if he is deficient in academic standards to the extent that he is likely to be dropped/relegated and is allowed to continue for one or two semesters.

2.       A student is placed on academic probation as per university policies under the following conditions if the:

a.       First semester GPA is equal to or more than 1.5 but less than 2.00, he will be placed on 1st probation.

b.       Second semester onwards, CGPA falls below 2.00;

                                   i)  For the first time he will be placed on 1st probation.


ii) If the student was on 1st probation in previous semester and again his CGPA is less than 2.00 (i.e. CGPA below 2.00 in two consecutive semesters), he will be placed on Final Probation. 


c.      Student fails in a repeat course he will be placed on Final probation.         

   5.4.3.  Relegation

1.       Relegation means that the student is not promoted and is asked to join the next junior class or given time to repeat courses to clear his ‘F’ grades.

2.       Relegation may be due to following reasons:

                        a.       Academic grounds.

b.       Medical grounds.

                        c.       Disciplinary grounds.

3.       A student is relegated due to following condition(s):

a.      if a student fails in more than 50% of the courses he registered himself regardless of his CGPA in the semester. Final Project/Thesis is not considered in this workload.

b.      If a student fails second time in a repeat course.

c.      On disciplinary grounds when recommended by the university Disciplinary Committee.

d.       If overall attendance of the student is below 70% (75% for BETE) in a semester on medical grounds or reasons beyond his control, technical relegation will be applied.

4.            Relegation on medical/extraordinary grounds where leave has been sanctioned by the rector will be termed as technical relegation and will not involve penalties associated with normal relegation on academic grounds.


 5.4.4.    Ceased

.       Ceased means that a student is considered unsuitable to continue studies and is removed from the discipline. A student may be ceased due to following reason(s):-

 a.      Failing for the second time in more than 50% of the courses in which he has been registered regardless of his CGPA in the semester. Final Project/Thesis is not considered in this workload.

b.       If a student has already availed maximum repeat / improvement chances and he earns an ‘F’ grade for any reason.

c.       If a student was on Final Probation and again has CGPA of less than 2.00 in three consecutive semesters.

d.       If a student fails 3rd time in a particular course. 

e.       If a student earns second relegation due to any reason.

f.       On disciplinary grounds when recommended by the University authorities.

g.       If a student exceeds the maximum time duration of the program and/or crosses the maximum number of repetitions allowed regardless of his CGPA.

           h.       The following will be maximum length of programs:





4 Years

7 Years


2 years

4 Years

One and half year Programme

1.5 year

3 Years

One year Programme

1 year

2-1/2 Years

i.        Projects/Thesis/Internship Report etc are mandatory to be submitted within the prescribed period.

5.4.5.  Attendance Requirements      

1.       A student must maintain minimum 70% (75% for engineering student) attendance in every course to be eligible to appear in the final examination failing which he will be awarded ‘F’ grade in the course. The ‘F’ grade will be treated as normal ‘F’ grade earned by the student upon failing in a course. 

2.       All appeals on issues of attendance will be resolved by the departmental committee chaired by Head of Department / Dean.

5.5. Repetition of Courses

1.       In order to ensure that a student clears all prescribed courses and obtains a minimum CGPA of 2.00 which is a mandatory requirement to earn NUML degree, repetition of courses as per NUML rules is permitted to clear ‘F’ grade or improve CGPA.

2.       The student repeating  a course will be required to complete all formalities applicable to regular course , that is, mid semester examination, end semester examination, internal evaluation based on quiz, assignment, projects etc. The attendance policy will be applicable as in regular course.

3.       It will be the student’s responsibility to clear failed courses within the prescribed time limits to avoid relegation and / or cease due to ‘F’ grades.

4.       Repetition of courses may be done in summer or with junior classes or whenever the course is offered (subject to availability of necessary resources and faculty). The minimum duration of specially arranged repeat course will be 8 weeks.

5.       A student may repeat a course in which he earned ‘D’ grade in order to improve his CGPA.

 6.      The student desirous to improve a course will apply to the head of Department for permission to repeat the course. The application, if approved by the Dean / HoD will be forwarded to Director Examination for final approval of the rector.

 7.      A student improving a course will be required to complete all formalities applicable to regular course, that is, mid semester examination, end semester examination, internal evaluation based on quiz, assignment, projects etc. The attendance policy will be applicable as in regular course






8.       A student can repeat/improve only following number of courses:


Program Duration

Maximum Number of Courses Allowed to Repeat / Improve

4 years (8 semesters)


3.5 Years (7 semesters)


2 Years (4 semesters)


1-1/2Years (3 semesters)


1 Year (2 semesters)


9.       Repetition of failed course is subject to availability of necessary faculty / resources and shall not be used as a tool for avoiding relegation.

5.6. Semester Freeze


1.       Semester freeze up to two regular semesters (in entire program) from course work is allowed to student facing extraordinary circumstances / valid reasons subject to approval of the rector on positive recommendations of Dean/HoDs. Freezing of the 2nd time of a semester will be approved by Academic Council with positive recommendation of Deans/HoDs. All rules pertaining to technical relegation will be applied.


2.     During semester freeze period, the student will be required to pay 50% of tuition fee and allied charges for each semester freeze to continue his registration with the university.


3.       In case semester freeze is requested within 21 days of commencement of semester, the student will pay 50% of tuition fee and allied charges. If the request is made after 21 days of commencement of semester but before Mid Term Examination, the student will have to pay 75 % of tuition fee and allied charges will be applicable.


4.       The day before commencement of midterm examination will be considered last day for applying for freeze of semester.


5.       Semester freeze in 1st semester of the course is not allowed.


5.7.    Transcript and Degree

1.       The Semester Result Card, Provisional Result Card, Transcript and Degree etc will be issued by Examination Branch only.

2.       The degree will reflect CGPA earned by the student at the conclusion of the program.

3.       The transcript will reflect detailed evaluation for each course (Earned Grades, Grade Points, CGPA for each semester, Course Pass , Fail, Repeat, Cease, Semester Freeze Status, Degree Complete / Incomplete etc).

4.       For every improvement/repetition, the transcript will indicate the previous score and the new score mentioning the sessions.

5.       If a course is replaced with a different course, both will be indicated on the transcript.

6.       The CGPA will be calculated on the basis of only the new scores/grades. However old/failed grades will be shown on the transcript.

7.        The following may also appear in the transcript against a course:





Repeated (also for improvement)





8.       If a transcript is issued to a student whose program requirement(s) is not complete, then against pending requirements, he will be issued ‘I’ grade (Incomplete) and upon expiry of semester and/or program duration or whatsoever, the ‘I’ grade will be automatically converted to ‘F’ grade.

9.       The transcript or degree will not indicate the position of a student in the class. However, the Examination Branch will issue a separate merit certificate for the position holders.

10.     The university reserves the rights to cancel the transcript and/or degree issued to a candidate, without prior notice

5.8.1 Scholarship Policy

i.        Merit Scholarship will be awarded on basis of academic excellence. Merit scholarship may be for but not confined to, following types as decided by the Academic Council:  

a.    Fee waiver

b.    Fee refund

c.    Monetary incentive / award

d.    Medal etc

ii.            Merit Scholarship will be awarded to the top students in a class or batch considering the number of students. Regional campuses will be considered collectively for the award of merit scholarship depending upon type of scholarship.

iii.           In order to avail the scholarship, a student must attain a minimum Semester GPA of 3.00 and have minimum cumulative attendance 80% in that particular semester. A student who fails to meet either of these conditions will not be eligible for the scholarship. In case two students are tied on CGPA, both will be awarded scholarship for the same position. The scholarship will be awarded separately and in full amount to both winners A student who fulfills both conditions mentioned in clause 5.8(b) but has ‘F’ grade in any   course(s) in that particular semester will not be eligible for scholarship in the same semester.

iv.           A student who is issued a warning will not be eligible for scholarship in the semester in which he was penalized and/or warned.




1.       If the number of student is less than or equal to 25 in a discipline / semester (minimum students should not be less than 10):-



                   a.       Ist position holder   -        30% of the tuition fee.


                   b.       2nd position holder -        20% of the tuition fee.


                   c.       3rd position holder  -        10% of the tuition fee.



          Note: (1)     In case of sharing each student will get the same percentage.

                   (2)     Maximum of three students in a programme will be awarded                     scholarship.


2.       If the number of the students is 26 and above in a discipline / semester:-


­50% (each) of the tuition fee of 3% students not exceeding three.


25% (each) of the tuition fee of 3% students not exceeding five.



For example:-


If the number of the students is 26 or above (mor + eve) in a discipline / semester (Main + Regional Campuses) than distribution of scholarship according to para 2, percentage wise will be as under:-


No of Students

3% of students

50% of Tuition Fee (Max No. of Students not exceeding 03)

25% of Tuition Fee (Max No. of Students not exceeding 05)

















167 & onward







3.       The above policy should be subject to meeting the pre-requisite of:-


                   a.       80% mandatory cumulative attendance in the  semester.

                  b.         Minimum 70% marks or 3 CGPA in the whole semester.


5.8.2 Award of Gold Medal

a.       Award of Gold Medal will be decided on the basis of CGPA and the student with highest CGPA amongst all shifts in all campuses will be awarded Gold medal.

b.       In case two students are tied on CGPA, both will be awarded Medals for the same   position.     

 5.8.3 Disqualification from Medal

a.       A student who has been punished by the Unfair Means Committee at any stage in his academic career will be disqualified for the medal. The university will have the right to either award the same medal to the candidate who is next on the merit list or the medal for that particular position can be cancelled for that particular batch.

b.       A student who has ever been awarded ‘F’ grade for any reason whatsoever or has improved course(s) will not be eligible for the medal.

c.       A student who has been issued written warning over discipline will be ineligible for the medal.

d.       Any student who fails to complete degree requirements within minimum duration will be   disqualified for award of medal

5.8.4   Project / Thesis / Internship etc

As per requirement of HEC, minimum 6 credit hours of Final Year Project / Internship / Thesis etc are mandatory part of the degree program.

A student is required to complete his Final Year Project / Internship / Thesis etc within 60 days of end day of last paper of end term examination.

If a student fails to complete it within a semester in which he was registered, he will have to re-register in his Final Year Project / Internship / Thesis etc in next semester and pay fee equivalent to total number of credit hours of his Final Year Project / Internship / Thesis.  

Para (c) applies if the student is eligible to continue under NUML rules. 

Final Year Project / Internship / Thesis re-registration means student failed in first attempt. However, it will not count towards the quota for course repetition / improvement


Procedures Exam Branch

Following guidelines are offered for students for Examination Branch at National University of Modern Languages.

Issuance Of Result Cards, Detail Marks Sheets & Degrees

  • Receipt of application forms
  • Checking of documents and eligibility of the students
  • Compiling the semesters results
  • Calculation of final CGPA
  • Result Card and DMCs are singed by Director Exams
  • Degrees are approved / signed by the Rector

Verification Of Documents

  • Receipt of applications from the students and letters from the employers of university graduates
  • Verification of the marks with the record by the concerned official
  • Checking of the record by the concerned officer
  • Issuance of verification letter


Updated Fee Structure

a.      Degree Fee                                                                       Rs. 2000/-

b.      DMC / Transcript Fee                                                       Rs. 1000/-

c.       Result Card Fee                                                                 Rs. 500/-

d.      Verification of Original Document                                   Rs.500/- per document

e.      Verification of photocopy of Document                           Rs.400/- per copy


Note: Issuance of Duplicate (Degree / DMC) double fee will be charged.

Staff Profile
NameDesignationNameEmail ID 
Mr. Bashir AhmadDirectorexams@numl.edu.pkView Profile
Mr. Naveed AshrafAssistant Directornaveedashraf29@gmail.comView Profile
Mr. Nisar AhmedExams Co-ordinatorexams@numl.edu.pkView Profile
Tariq Nazir Ch.Exams Co-ordinatorexams@numl.edu.pkView Profile
Mr. Nasir MehmoodExams Co-ordinatorexams@numl.edu.pkView Profile
Mr. Zahid KhanExams Co-ordinatorexams@numl.edu.pkView Profile
Mr. Asjid NazirSuperintendent View Profile
Mr. Farrukh HassanSuperintendent View Profile
Mr. Haider AliAssistant View Profile
Mr Saeed ur RehmanAssistant View Profile
Mr. Adeel AhmadAssistant View Profile
Mr. Muhammad Hashim KhanNone View Profile
Mr. Shahzad GhafoorUDC View Profile
Mr. Aamir ShahzadUDC View Profile
Mr. Muhammad SirajUDC View Profile
Mr. Zubair KhalidUDC View Profile
Mr. Saqib AliLDC View Profile
Mr. Qamar ShahzadLDC View Profile
Mr. Ikram HussainLDC View Profile
Mr. Bilal AhmedLDC View Profile
Mr. Muhammad AttiqueLDC View Profile
Mr. Tassawar HussainNone View Profile
Mr. Javeed AkhtarNone View Profile
Mr. Bilal AhmedNone View Profile
Mr. Khurram ShahzadNone View Profile

Contact Us
Room No. 29, First Floor, Jinnah Block (Main Building)
Morning: 0830 – 1330 hrs
Evening: 1530 – 1830 hrs
Prayers / Lunch Break: 1330 – 1530
Telephone #: 051-9265078
Fax # 051-9265079
Email: exams@numl.edu.pk